At Memoria, we respect the privacy of our website users and participants in our initiatives and competitions. We recognize the importance of handling personal data responsibly and transparently. This Privacy Policy explains the types of data that may be collected through our website, the purposes for which it is used, the parties that may have access to it, and the rights associated with such data.
1. Data we collect
Depending on the services used, the personal data provided by users may include: - Names and identification information. - Email addresses and contact details. - Information required to create accounts and register for competitions and events. - Photographs, artistic works, and information accompanying submissions. - Information necessary to verify the eligibility of participants and winners. [The actual categories of data collected by the platform must be confirmed, including technical data and cookies, if applicable.]
2. Purposes of Data Use
Personal data provided by users may be used for purposes related to Memoria's services, including: - Creating accounts and managing registrations. - Organizing competitions, initiatives, and events. - Providing authorized judging panels with access to submissions. - Communicating with participants regarding their applications and submissions. - Verifying winners' eligibility and completing prize-related procedures. - Displaying and publishing artistic works and documenting initiatives in accordance with applicable participation terms and licenses. [This section must be reviewed to ensure that it accurately reflects the actual use of personal data and the applicable legal basis for processing.]
3. Data Sharing and Access
Certain Memoria activities may require providing specific information or submissions to parties involved in organizing and managing its initiatives. For example, judging panel members may be granted limited access to artistic works and information necessary to evaluate submissions. They are required to maintain the confidentiality of such information and must not disclose it without authorization. The names of artists and their submitted works may also be published in exhibitions or media coverage related to Memoria's initiatives, in accordance with the announced terms of each submission. [It must be confirmed whether personal data is also shared with hosting providers, email service providers, or other operational service providers, and the purposes of such sharing.]
4. Data Protection
Memoria recognizes the importance of protecting users' personal data and preventing unauthorized access. [This section must be completed after confirming the technical and organizational security measures actually implemented to protect personal data.]
5. Data Retention
[The retention period for account information and submissions, or the criteria used to determine that period, must be specified. This section must also clarify what happens to personal data when an account is deleted or a competition ends.]
6. Users' Rights
Users may contact Memoria's management to inquire about their personal data or request access to, correction of, or deletion of their data, subject to the rights and conditions established by applicable laws and regulations. Such requests will be reviewed and processed in accordance with relevant legal requirements.
7. Cookies and Similar Technologies
[It must be confirmed whether the website uses cookies, analytics tools, or tracking technologies. If applicable, this section must explain their types, purposes, and the choices available to users regarding their use.]
8. External Links
The Memoria website may contain links to external websites and platforms, including social media platforms. These external websites are governed by their own privacy policies. Users are encouraged to review those policies when visiting third-party websites.
9. Updates to This Privacy Policy
Memoria may update this Privacy Policy when necessary. The updated version and its effective date will be published on the website.
10. Privacy Inquiries and Contact
For inquiries or requests related to personal data and privacy, please contact Memoria's management through: Email: [Official email address to be added]